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APOSTILLE AND LEGALIZATION

We offer easy solutions for clients who need to obtain an apostille or legalization for their documents which are going to be utilized outside of the country, whether for marriage, immigration, employment, or education purposes. Read on to learn about how we can assist you.

FAQ APOSTILLE AND LEGALIZATION

What is Apostille?

Apostille is an official certification that authenticates the origin of a public document, enabling it to be recognized in foreign countries that are parties to the Hague Apostille Convention. It serves as a simplified global standard for document verification. 

What are the documents that can be apostilled?

The range of documents that can receive an Apostille is diverse, which are mainly public documents and official records. This includes birth, marriage, and death certificates; adoption papers; diplomas, degrees, and transcripts from educational institutions; court rulings; patents and trademarks; and notarial attestations. 

 

Corporate documents such as powers of attorney, and commercial invoices, theoretically cannot be apostilled, since it is not normally considered public documents unless their issuance is attested by a notary, in which such documents become a notarial attestation—which then is eligible to be apostilled. 

What is the function of Apostille?

It certifies the authenticity of the signature on a public document, the capacity in which the person signing the document has acted, and, where appropriate, the identity of the seal or stamp that the document bears. Thus, it is not confirming the content of the document, only confirming the person who is signing it.

Where to do the apostille process and how?

Apostille certificate is issued by the Ministry of Law and Human Rights, specifically the Directorate General of Legal Administrative Affairs (Direktorat Jenderal Adminstrasi Hukum Umum). The application is to be done online and can be filed by a representative.

What is a legalization process?

Similar to apostille, legalization is also an official certification that authenticates the origin of a public document to be recognized in foreign countries. Unlike apostille, legalization is applicable when the documents are to be used in a country that is not the party to the Hague Apostille Convention. The process normally can be done through the Ministry of Law and Human Rights, Ministry of Foreign Affairs, and finally the embassy of the destination country.

STEPS TO OBTAIN APOSTILLE AND LEGALIZATION:

1

Prepare and submit the required documents

Prepare the documents that require the apostille along with the required information in the form provided for our further review.

2

Make the payment

Once we have confirmed the documents, you can send the payment. We accept payment with Paypal (with 5% fee) or direct bank transfer to our firm's bank account. Please note that international bank transfers can take up to 5 business days to be cleared.

3

Receive your certificate

We will file the apostille request once we have confirmed the payment. Please note that the processing time normally can take up to 7 (seven) business days. We will send the scanned copy of the document once it has been issued and ship the original document to your country of residence.

TERMS & CONDITIONS

Documents Required:

For foreigners:

  1. The document that requires apostille;

  2. Scanned copy of valid passport;

  3. Power of attorney (draft to be provided upon confirmation).

For Indonesian citizens:

  1. The document that requires apostille;

  2. Scanned copy of valid KTP;

  3. Power of attorney (draft to be provided upon confirmation).

Rate:

  1. We charge a fixed rate of IDR 850,000 or €50 (after taxes) for each application.

  2. If you need 2 (two) apostille certificates, it counts as 2 (two) applications. 

  3. The rate above has included: the administration cost to process the apostille certificate.

  4. The rate above is exclusive of the fee charged by the bank or payment platform and the shipping fee to your residence.

Processing Time:

  1. We will process your application on the next business day after we have completely received the payment in our bank account.

  2. From our experience, the processing time will take 5-7 business days, which may vary depending on the load of the officials involved in the process.

  3. We will send you the scanned copy of the issued certificate by email, which will be followed by arranging the shipment of the original document to your residence.

Additional Information:

  1. The Apostille certificate is issued in two languages, English and Indonesian. Please contact us if you need your certificate to be translated into another language and we will arrange it for you.

  2. Please note that some sworn translated documents are also eligible to be apostilled, especially those that are sworn by the governor. Normally this does not extend to the translator who is registered in the embassy.

APOSTILLE/LEGALIZATION SUBMISSION FORM

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